The key to my successful weekly planning system: Time blocking with Google Calendar and Google Tasks

I depend on this daily/weekly routine to be as productive as I can be. This is an update from a previous workflow which used Trello. Now, I use Google Tasks in tandem with Gmail and Google Calendar. Tools I Use Google Calendar Gmail Google Chat Google Tasks Jira Trello (for personal tasks) Gemini and Google Workspace Studio (for AI agents) My Step-by-Step Planning Flow Preparation: Choose a single “inbox” for workPreviously, I was overwhelmed by notifications from too many sources: Jira, Google Chat, Gmail, verbally… The first step was choosing a single “capture” inbox: Gmail. I funneled notifications from my company’s project management system (Jira) there, but ensure I receive only work-related items and personal mentions. Step 1: Review Google Chat (daily)Each day, I review chat, especially the mentions tab where people mention me. Anything requiring investigation or action gets forwarded to my Gmail inbox. Step 2: Process Gmail Inbox (daily)Once that’s done, I process my email…